Seasonal Field Rental Agreement

Template name

Type

Tied to invoice?

Variables · click to insert

Facility

Customer / Renter

Contract

Schedule

Pricing

Signatures

Customer-fillable

Body

SEASONAL FIELD RENTAL AGREEMENT

This agreement ({{contract.number}}) is entered into on {{contract.date}} between:

FACILITY:
{{facility.name}}
{{facility.address}}
{{facility.phone}} · {{facility.email}}

RENTER:
{{customer.organization}}
Authorized representative: {{customer.contact_name}}
{{customer.address}}
{{customer.phone}} · {{customer.email}}

1. SEASON AND USAGE

The Facility grants the Renter use of the following times and fields for the {{contract.start_date}} – {{contract.end_date}} season ({{schedule.total_sessions}} sessions across {{schedule.field_count}} fields):

2. PAYMENT TERMS

Total rental cost: {{invoice.total}}
Non-refundable deposit ({{invoice.deposit}}) due {{invoice.deposit_due}}.
Remaining balance ({{invoice.balance}}) due {{invoice.balance_due}}.

Time slots listed above will be HELD on the Facility schedule pending receipt of the signed agreement and deposit. Slots are released back to availability if this agreement is not signed within 7 days of issuance.

3. INSURANCE

Renter must maintain general liability insurance of at least $1,000,000 per occurrence, naming "{{facility.name}}" as an additional insured. A current Certificate of Insurance must be on file prior to the first session.

Insurance carrier: {{field:insurance_carrier}}

4. RESPONSIBILITIES

Renter is responsible for setup and breakdown of equipment, providing their own catchers' gear, helmets, and personal equipment, and field cleanup after each session. Facility provides bases and chalk lines, backstop and bullpen access, restrooms, and field maintenance between sessions.

5. CANCELLATION AND WEATHER

In the event of inclement weather, the Facility will notify the Renter no later than 90 minutes before the scheduled start time. Cancelled sessions will be rescheduled when possible, or credited toward the following season at the Renter's choice.

Renter-initiated cancellations require 7 days notice. Cancellations with less notice forfeit that session's fee.

6. ACKNOWLEDGMENT

{{field:checkbox}} I have read and agree to the terms of this agreement, including the schedule, payment terms, and responsibilities listed above.

7. SIGNATURES

RENTER

Print name: {{field:full_name}}
Title: {{field:title}}

{{customer_signature}}
Signature · {{signature_date}}

FACILITY

{{facility_signature}}
Signature · {{signature_date}}

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